Petty Cash Management for Odoo - Kataleap

Transform your petty cash operations

with our comprehensive Petty Cash Management solution for Odoo

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Petty Cash Software

Transform Your Financial Operations with Smart Petty Cash Management

 What We Solve

Tired of manual petty cash tracking? Struggling with expense approvals? Our Odoo-integrated solution streamlines your entire petty cash process, from request to settlement.

Key Features That Set Us Apart

Smart Request Management

  • Automated request numbering
  • Multi-level approvals
  • Real-time balance tracking
  • Additional cash requests

Expense Control

  • Digital receipt management
  • Tax handling automation
  • Multi-currency support
  • Budget monitoring

Settlement Automation

  • Automated journal entries
  • Difference management
  • Settlement workflows
  • Financial reconciliation

Streamlined Workflow

Smart Solutions for Modern Businesses

1. Request Phase

Create requests instantly with automated numbering and routing to appropriate approvers. Set purpose, amount, and department with ease.

Smart Solutions for Modern Businesses

2. Expense Management

Record expenses on-the-go, attach digital receipts, and track remaining balances in real-time. Automatic tax calculations and validation.

Smart Solutions for Modern Businesses

3. Settlement Process

Submit settlements with complete expense history. Automated difference handling and journal entry creation for seamless accounting.

Smart Solutions for Modern Businesses

1. Request Phase

Create requests instantly with automated numbering and routing to appropriate approvers. Set purpose, amount, and department with ease.

Smart Solutions for Modern Businesses

2. Expense Management

Record expenses on-the-go, attach digital receipts, and track remaining balances in real-time. Automatic tax calculations and validation.

Smart Solutions for Modern Businesses

3. Settlement Process

Submit settlements with complete expense history. Automated difference handling and journal entry creation for seamless accounting.

Comprehensive Petty Cash Management Workflows

Additional Cash Request Flow

  • Enables employees to request supplementary funds on active petty cash requests when additional expenses arise. The system validates against configured limits and routes through appropriate approvals before disbursing extra funds. Integrated with the main request's accounting entries and tracking.

Correction Workflow

  • Provides a structured process for managers and finance teams to request modifications on submitted expenses or settlements. Employees can address issues and resubmit, maintaining a clear audit trail of changes. Helps ensure accuracy and compliance while keeping the process moving forward.

Settlement Process with Differences

  • Handles the natural variations between disbursed amounts and actual expenses through configurable tolerance levels. The system automates the creation of appropriate accounting entries for both under and over-spent scenarios, while enforcing proper approvals for amounts outside acceptable ranges. Ensures accurate financial reconciliation while maintaining practical flexibility.
Initial Request Manager Approval Approved Expense Management Additional Cash Request Settlement Process Need Correction Settlement Review Settled Draft In Progress Settlement Completed Primary Actions Review Steps Status Changes
Expense Management Flow Initial Request Manager Approval Approved Additional Cash Request Expense Management Settlement Process Need Correction Settlement Review Settled Primary Actions Review Steps Status Changes

Role-Based Access Control

Employees

Create requests, record expenses, attach receipts, and submit settlements effortlessly.

Managers

Review requests, monitor expenses, and validate settlements with comprehensive oversight.

Finance Team

Configure settings, process disbursements, and manage accounting with full control.

Why Choose Our Solution?

Efficiency Boost

Reduce processing time by up to 70% with automated workflows

 

Enhanced Control

Maintain complete oversight with comprehensive tracking and reporting

 

Seamless Integration

Native Odoo integration for perfect financial synchronization

 

Ready to Modernize Your Petty Cash Management?

Join leading organizations in transforming their financial operations.

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